Courts & Corrections

State police on the hot seat for search and rescue protocol

State police hearing
John Wood (back to the camera), deputy commissioner of the Vermont Department of Public Safety, testifies to a Senate committee on March 21. Photo by Cindy Hill
Editor’s note: This story was written by Cindy Ellen Hill, a law and policy writer and attorney in Middlebury.

The culture of the Vermont State Police is the biggest obstacle to its effectiveness, the aunt of a teenager who died on a hiking trail in January told a Senate committee last week. Alternately defensive, accommodating and apologetic, state police and state officials also testified.

The Senate Committee on Economic Development, Housing and General Affairs is considering a bill by Sen. Vince Illuzzi, R-Orleans, calling for a study committee to re-evaluate the role of state police in search and rescue and similar operations. The bill arose after the death of Kathy Duclos’ nephew Levi Duclos, a 19-year-old hiker who died on the Emily Proctor Trail in Ripton after police did not initiate a search until approximately 14 hours after his mother called 911 at 8 p.m. on Jan. 9.

“The state police have a rigid hierarchy that makes it difficult to respond quickly in search and rescue and similar situations. We can mandate changes to procedure but that will not change the culture of the organization,” Kathy Duclos testified.

Acknowledging that the protocol is being revised, Duclos said that leaving state police in control would not insure a timely response.

“My own experience at the trailhead [the morning of Jan. 10] was that I was surrounded by game wardens, federal forest service personnel, dog teams, and they all sat around waiting for orders from the state police to start searching,” Duclos said. “You can mandate the notification of all the organizations you want, but we need to ensure that they are actually used, and used quickly.”

Duclos urged an expansive view for the study committee.

“This study group is crucial and it needs to look way beyond the idea that the VSP simply needs new procedures,” she said. “They need to research search and rescue procedures in other states, federal resources such as those available through FEMA’s National Incident Management System, and use that knowledge to formulate a restructuring of search and rescue assets, responsibilities, procedures and controls in Vermont.”

Duclos also suggested forming a structure for long-term monitoring of effectiveness. “There should be a third-party oversight committee to assess over time how well the new concept is working and to insure that inclusion of all available assets continues into the future, well after this year’s incident begins to fade from memory,” she testified.

State Police Col. Tommy L’Esperance acknowledged the suffering of the Duclos family, and focused on cultural change in the agency. “I apologize to the Duclos family that we are here today,” he said. “I listened carefully when Kathy Duclos talked about culture of the state police, that’s a very important point. We’re getting a lot of feedback that our culture has to change, and that feedback is not unwarranted.”

L’Esperance said state police are seriously reconsidering their relationships with other organizations, not only in regard to search and rescue but also for welfare checks, a reference to the recently settled lawsuit over the death of an elderly woman in Marlboro after state police responded to the wrong house five hours after a call to 911 from the woman’s daughter.

“I only ask this, should the state police still maintain control,” L’Esperance said. “Our mission has changed and evolved over the years. We have to play a role long term in this. We agree with the language of the bill and we’re open minded enough to realize that we need to make some changes.

A study committee works, getting everyone in the room at the same time to have this conversation is a good idea.”

Ray Ault, Levi Duclos’ uncle and the Proctor town moderator of 20 years, encouraged the formation of the study committee.

“I must reiterate that the Vermont State Police definitely blew it in the case of my nephew Levi,” Ault said. “… Technology to locate his phone was not used until the next morning. I can’t help but wonder if Levi might have lived if they did that when they arrived at the trailhead that night instead of the next morning.”

Illuzzi questioned Capt. Robert Evans about why state police did not “ping” Levi Duclos’ phone on the night he was reported missing. Evans is responsible for the state police special response teams as well as procuring their technological devices like the ARA Pointman remote-controlled robot and the $255,000 Lenco G3 armored truck.

“One of the questions asked in the missing person questionnaire filled out by a trooper is whether the person has a cell phone. Different handlers handle it differently,” Evans testified.

Evans said that delay in receiving cell phone location information once requested by police can be due to lag time with the private phone carrier company responding.

New policy same as the old policy

DPS and VSP officials gave conflicting testimony on whether internal protocols have in fact changed since Duclos’ death, drawing pointed questions from committee members.

“Before this incident, the VSP would call the fire department out and there would be unified command but it wasn’t in a written policy so in this case it didn’t happen as soon as it could have happened,” testified DPS Deputy Commissioner John Wood. “It’s institutionalized now, which insures that it will happen every time on time.”

Illuzzi questioned whether the policy in the past has been one of ad hoc decision making.

“The new policy is really the same as the old policy,” Wood said. “The gap was that it was not written. Prior to institutionalization of this policy, unified command did happen, in fact it happened in the Duclos case,” referring to the fact that state police did call out other agencies to assist in the recovery of Levi’s body the day after he had been reported as an overdue hiker.

Illuzzi also inquired as to why the state police would not call out area resources right away.

“You gather information and determine what you need first, make sure it’s safe for the rescuers. We don’t want to be sending people into harm’s way,” Wood testified.

Wood expressed surprise that there are municipal and volunteer organizations in Vermont ready and willing to assist in search and rescue.

“There are a lot of resources out there that we weren’t aware of before,” Wood said. “Partnerships have to happen long before incidents happen so VSP is reaching out and meeting with these organizations and getting to know their qualifications and getting comfortable with that. VSP realizes they need to put a database together so they aren’t waiting two to three hours for a team to come in when there’s local resources nearby.”

Sen. William Carris, D-Rutland, noted that a resource database is not the issue on the table, asking pointedly, “Where we had loss in Ripton, that wasn’t a matter of knowing resources, it was a decision, wasn’t it?”

Wood replied that in Levi Duclos’ case, “the fire department should have been called out sooner, though they might have come out with the same decision” not to search until the following day.

A lot of the times what you get is mommy and daddy call and say little Johnny is missing, but it turns out that little Johnny was mad at mommy and daddy and hid under the bed.”
Major Walter Goodell
Vermont State Police

While Wood testified that the newly institutionalized policy will insure that fire departments are notified “immediately,” Vermont State Police Major Walter Goodell testified that “the clock doesn’t start ticking until we get troopers there on the ground” and state police complete their on-scene assessment.

“I know this is a high-profile case but we get calls like this three to five times a week,” Goodell said. “We need to retain the ability to do the initial assessment. A lot of the times what you get is mommy and daddy call and say little Johnny is missing, but it turns out that little Johnny was mad at mommy and daddy and hid under the bed. We need to rule out basic things or we’re going to burn out Fish and Wildlife and the local departments very quickly.”

Goodell said that the state police written policies serve as “a template.”

“Our field officers all know what’s expected of them,” he testified, noting that the many-layered tiered command structure serves to improve communications with the troopers on the ground. “Where this differs from the past is that we’ve had close relationships with these other organizations in the past, but we formed a culture of single incident command in these incidents. In our conversations over the last 30 or 40 days we see the benefit of getting unified command in earlier in the game.”

The recent amendment to the written state police search and rescue policy was distributed publicly for the first time at the Senate hearing. The changes are incorporated into the VSP policy manual section regarding activation of the State Police Search and Rescue Team. New language requires the State Commander or on-scene supervisor to insure that the local fire chief and Vermont Fish and Wildlife District Commander have been notified of the incident, then to establish unified incident command with one of those entities. However a plain read of the policy indicates that the requirement is only initiated after the local VSP station commander determines that the search is of such magnitude that it can’t be conducted by VSP local personnel, and the state Search and Rescue Team has been activated. Section V, Chapter 8 Special Departmental Services, Article V Search and Rescue Team.

In the case of Levi Duclos, state police Search and Rescue were not notified until approximately 1:30 a.m. on the morning of Jan. 10, five and a half hours after the 911 call reporting him overdue. When asked outside the hearing whether under the language of this policy, the local fire chief and Vermont Fish and Wildlife would not have been notified until 1:30 a.m. the next day, Goodell responded, “I don’t know. I haven’t read the case file. It’s sitting on my desk but I haven’t had a chance to read it yet.”

Section 2.2A of the policy regarding search and rescue operations now states that the Vermont State Police station commander or zone duty officer will be incident commander in all areas where the state police have jurisdiction, and will serve as commander of all state police resources when working outside of state police jurisdiction as part of unified command structure. The unified command for search and rescues within state police jurisdiction called for in the purpose section is not reflected in this operations section.

A subsequent section now asserts that close coordination with local fire, EMS and volunteer organizations is a priority. The placement of these provisions within the search and rescue operations policy again indicates that these provisions take effect only when the state police Search and Rescue Team has been activated.

A rescue in Bristol

According to Department of Public Safety Deputy Commissioner John Wood’s testimony, the written policy change has been utilized twice across the state. The first such instance was the search for 5-year-old Liam Bourgeois, who wandered off with his dogs and was located by a neighbor several miles away and returned safely home. The second was the rescue of Carol Maxwell of Monkton and her 13-year-old son Sam, who found themselves stuck on a sheer cliff face on the Green Mountain National Forest above the Lower Notch Road in Bristol on the afternoon of March 11. The pair phoned 911 from a location just a few miles from where Levi Duclos had been hiking.

Although Wood indicated that the Maxwells’ rescue was under the aegis of the new policy, the 911 report had come from the hikers themselves and did not involve a search for a missing person, or calling out the state police Search and Rescue team. The New Haven barracks and Waterbury headquarters of Vermont State Police declined to return numerous phone calls seeking clarification of whether the Maxwell rescue operation was in fact an example of the newly institutionalized policy.

VSP Sgt. Eugene Duplissis received notice that the hikers were in peril at about 5:45 p.m. “Before I left the barracks made contact with the game wardens and Bristol fire department, was made aware that Bristol fire had called out Middlebury Technical Rescue and the Bristol ambulance,” Duplissis said at the scene of the rescue. “Bristol police and Vergennes police also heard the call and came out to see if they could assist.”

The Bristol Fire Department was notified immediately by their dispatch. “We were immediately notified of the situation by our dispatch center, and they had the coordinates on the cell phone from the hikers,” said Brett Larose, first assistant chief of the Bristol Fire Department. “We had our personnel meet at the station and quickly went over their gear, made sure everyone was set to stay out overnight on the mountain if need be. We got notice that VSP was at roadside. I already requested that the Middlebury Technical Rescue Team come out.

Establishing a unified command, Larose and Duplissis formulated a plan that took advantage of the varied skills and assets of the diverse local resources.

“We established two teams, a hasty team that went right up and the technical rescue team, which takes a little longer to get their technical gear in order,” Larose said. “We had great communication all night, we had constant updates from up on the mountain as to where everyone was and what was going on. The young individual who was up the cliff was cold and had wet feet and the game warden, George Scribner, lit a fire up there to warm him up while they were waiting for the teams to bring him down. “

A need for ongoing oversight

While state police along with local municipal and volunteer entities moved swiftly and cooperatively to rescue the Maxwells in Bristol, creating a positive example of how search and rescue can operate with a diversified response team, volunteer organizations continue to communicate with the Senate committee expressing interest in developing legislation.

Alice Whitelock
Alice Whitelock of Vermont Search and Rescue K9 considers the proposed Senate committee search and rescue bill at a hearing on March 21. Photo by Cindy Hill

Alice Whitelock of Vermont Search and Rescue K9, a nonprofit organization, submitted written testimony advising the committee that her fully trained and certified dog team, including a highly trained cadaver dog, have been rebuffed by the state police on numerous occasions.

“We introduced ourselves to Lt. Cushing. We have not been called out. If the situation meets the proper criteria and it’s appropriate to field the team, you do all this training because you are passionate about it, then if there isn’t a goal and you aren’t called out there’s no point to it,” Whitelock told the committee at the hearing.

Among the numerous volunteer search and rescue organizations who have emailed the Senate committee, “At least one group disbanded because they were never called out,” Illuzzi said.

Kathy Duclos has also heard comments from a number of volunteer organizations. “It is apparent that there is a lot of frustration among responder groups who are either not called out, are called out and not utilized or who simply show up to volunteer and are not utilized,” she testified. “I believe that we are not hearing openly from these groups because people want to preserve their good relationships with the state police, but the frustration is out there.”

The Senate bill would establish a study committee composed of three members of the House and three of the Senate together with representatives of the state police and numerous fire and volunteer organizations around the state. The House Government Operations Committee is also considering a bill that will create a study committee as well as impose substantive response requirements on the state police.

“It is very important that we continue the public discussion and create, over time, a statutory structure that supports excellence in search and rescue,” says Rep. Willem Jewett, D-Addison, who serves on the House committee.

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  • Sarah Platts

    Sadly, the same situation and attitudes are prevelant through the entire New England area and not just Vermont. There are other well-qualified searchers and K-9 teams are rebuffed because of politics or territorial-minded groups. Maine and New Hampsire should be on the same hot seat as Vermont for not allowing qualified individuals or K-9 teams to be part of the solution.

    • Jennifer Fisk

      Ms. Platts is wrong about Maine. Warden Service is in charge of SAR in Maine and readily calls qualified volunteer SAR teams for assistance. Maine Search and Rescue Dogs, the only K9 unit in the state certified under the Maine standards, is often called before the first Warden reaches the scene of a lost person incident. How do I know this? I’ve been a K9 handler for 28 years in Maine. New Hampshire Fish and Game also uses the qualified SAR resources including K9s in their state.

      • Sarah Platts

        I’m not debating that Maine has and uses volunteer SAR resources (I think Vermont makes that same claim and look at what’s happening there) but why is MESARD the only K9 team in Maine? In a state of that size there should be several. Or is it because other teams are prevented? Such as one team who lamented “the one-year cetification process that has ended up being a three-year process and still counting” while “following every guideline that MASAR has place[d} in our way” before finally conceding defeat and disbanding. Or having the Maine Warden Service try and come up with ways to prevent other qualified K9s from being utilized by requiring only certification by MASAR, MESARD, or MCJA until it was pointed out that there were dogs in service (and being utilized) in the state that lack those credentials.
        There are other available K9 assets in Maine that hold recognized certifications that require a similar or higher level of expertise to attain, certifications recognized nationwide. And these certifications are attained through independent third-party evaluations and not relying on an in-house standard (MESARD) with members certifying each other (aka friends certifying friends) which most of the industry agrees is not a good practice.
        My point is that perhaps the citizens of Maine are not getting all the help available to them by the time and effort some seem to spend keeping others from being utilized. Perhaps its time to give up the big-fish-in-the-little-pond mentality and accept any and all help because, as you are well aware of, many finds are made by citizen volunteers as evidenced by the recent recovery of Micah Thomas by Mr Nason.

        • Jennifer Fisk

          Why is there only one SAR canine unit in Maine? That is a very good question. Another did start in southern Maine and one of their handlers certified under the MASAR standards. In order for this to happen many MESARD handlers gave of their time to evaluate and get victims for this handler/dog team’s testing. MESARD encouraged WS to call this team and I saw them on a search. At some point, the unit disbanded.
          I have not heard of any other units in the wings. I think it is easier for people, who chose to dedicate themselves to being a SAR canine handler, to apply to MESARD rather than try and create an new entity. If they train with us they have years of experience to draw from.
          For the record, some of our handlers have credentials from a nationally recognized entity but not every handler can avail themselves of this. Not to worry though. Friends will fail friends if the team’s performance isn’t up to standard.
          If you know of other K-9 assets whose training and testing standards are equal to or exceed MASAR’s please tell the handlers to step forward. They would be expected to produce the credentials of certification and show in field test situations what they can do but this wouldn’t be an insurmountable road block.

  • Lynn Nila

    In the interim, may I suggest that an ad hoc group of “searchers-of-lost-or-distressed hikers” be formed to provide boots-on-the-ground for those who have reason to be concerned when someone they know is “overdue” or otherwise missing under dire circumstances such as low temperatures, post flooding, etc., After receiving the initial call(s), they could then, in turn, pass the information on to other ad hoc rescue groups (including K9 units) with the VSP being at the bottom of the list. As more information is revealed about the entourage waiting at the trailhead, it makes me ill. When I think of all those night time helicopters flying practice runs in the area since fall 2011 into winter 2012 equipped with night vision and high density lights….

  • Arthur Hamlin

    Maybe this is an uninformed question but I wonder how it is that lost skiers are usually found but a lost hiker is not even searched for?

    • Sarah Platts

      I’ve never searched for a lost skier but this is my educated guess. Skiers are normally only out for the day (or a couple of hours) and are therefor reported ‘missing’ much faster by their buddies at the lodge. The exception being if all the members of the group decided to hit the backcountry and no one realizes they are missing for a couple of days. Also skiers leave ski marks which are visable from the air making air searching more productive. Hikers, on the other hand, can be expected to be out several days. They are more prone to delays and its not unforseen for them to be held out overnight due to accidents or that they couldn’t walk as fast or as far as expected and were delayed that way. Their footsteps are usually not visable from the air and require visual tracking by ground searchers. Skiers normally only go downhill while hikers can and do go in any direction.

      • Lynn Nila

        Just wanted to point out that I was not thinking so much a helicopter search as one might think of in a “ski rescue”, but these night time training helicopters are capable of carrying serious equipment some of which would probably include heat detection … Levi’s dog would have given off such imaging as would his master. It would have shown up as something on or near the trailhead radiating a heat source… Some of the imaging capabilities are more sophisticated than others on the ground.

  • Josh Fitzhugh

    I feel the State Police have enough to do enforcing our criminal code and patrolling the highways. Why not let some other body, like Fish and Wildlife, who are in the outdoors everyday, have primary jurisdiction?

  • Lester French

    Sad that Mr. Wood apparently did not know the diversity of resources available for search and rescue. A person in his position should not be so out of touch with the local culture of Vermont. Also look at how the Vermont State Police integrate into the local communities they serve. Some know the local communities very well, others chose to be very distant.

    Lost/missing person calls normally start with a call to 911. The decision and subsequent response starts there. Procedures need to be in place to initiate action based on a 911 call, then the agency contacted to lead the response needs an action plan. Fires and medical emergencies (including accident injuries)normally go to local fire departments/EMS. State police are called for accidents on state highways. The response is dictated by the agency contacted. In the Marlboro case should the local FD have been contacted? Local FD/EMS are made up of dedicated people with an interest in the welfare of their neighbors.

    As for lost skiers (in reference to the comment by Mr. Hamlin,) the call would normally go directly to the ski area, not 911.

  • Nancy Merolle

    It makes me sad that all of the volunteers who have taken the time to train and be at the ready to be called in an emergency are being underutilized. Better that they be called occasionally for a false alarm and get in some “extra training” than to be forgotten and have somebody suffer and die alone unnecessarily. Volunteerism is a way of life here in Vermont and we are fortunate to have so many willing to help. We need to get this fixed.

  • James O’Brien

    After 30 years on the New York City Police Department I have heard every excuse there is, but I have never heard so many at the same time! The best professional advice is for demotions and dismissals. This Major is a blowhard and a fool and nothing less than a disgrace to all of us who have taken the Oath and worn the Shield.
    Inspector James O’Brien (Ret) NYPD

  • Lester Thompson

    Sarah: You are absolutely correct in your statement about MESARD, I have never seen a team so self-Indulgence as that team is. The reason there is no other K-9 team in the state of Maine is simple these people do not want another team, they want to be the only team and as long as they can can keep making it hard for someone to certify they will continue to be the only team. MASAR does not recogonize any other certification outside of their own because they feel no other certification is better than theirs which is a load of BS, and as long as Steve Hudson is on the standards committee that is soon not to change. Other fact is that the only dogs that is worth a crap is the Maine Wardens Service, I have been on plenty of searches through out this state and rarely has a MESARD Dog found anyone, matter of fact I think I can count on one hand the amount of times a MESARD dog has actually found someone, that is not very good odds when you sit down and think about it. But for some reason they seem to be the only team who is called out all the time before any other team, which really discourges other teams throughout the state. if you really want to get down to it Horse Teams are actually 10 times better than a dog team, but even they are rarely used in the Maine Search System, why is that?. I will give credit where credit is due, probably the three best dogs and dog handlers that was ever on MESARD Dog team was Julie’s, Paul’s and Deb Palmans, the other members knew this and got rid of Julie which was a total shame and discrace to the MESARD and MASAR as a whole. Paul and DEB are still with them I beleive but those two people know how to search and know how to handle their dogs, they are not afraid to go into the woods and untilize their dogs the way they should be, not to mention thier personalities are so much surperior than the rest of the teams. Deb Palman I believe started the K-9’s in the warden service and has done a wonderful job and a lot of credit should be given to her and beside she is a wonderful person to be around. I have had the pleasure of searching with her numerous times on many different searches. I for one would love to see a lot of Dog Teams in this State and maybe just maybe it would shut MESARD up, because they surely have no clue on what they are doing especially Jennifer Fisk, I never seen a person have more excuses as to why she can’t field her dog. Its totally unreal but her dogs somehow stay certified. Basically MASAR Certifications are a total joke, not only that, the Maine Legislature does not even acknowledge MASAR as the sole entity for Search And Rescue in the State of Maine and I have always wondered how can MASAR establish standards and certifications when no one is certifying MASAR, what credentials are they using other than the STM Manuals which has no bearing on the State Of Maine anyway unless you are a part of FEMA. Forget about Steve Hudson giving you any information on what Manuals he is using since he is the only person on the standards committee and the only person writing standards for the whole MASAR organization, and then they wonder why teams won’t support the MASAR organization. Simply put because MASAR does not support it’s teams that make up MASAR. The only ones that truely end up losing are the ones that truely need our service the lost, injured and the sick. it is a tragedy for sure.

  • We have a similar problem in New York. The New York State Federation of Search and Rescue (“FedSAR”) requires their own certifications (friends certifying friends) and will not accept nationally recognized NASAR certifications.

    This leads to a lot of qualified individuals on the sidelines because they don’t have the “right” certifications. Last winter the search for an Alzheimer’s patient in 7 degree weather began in early January. I was ready to respond and located 45 mins south of the location. I even let the crew boss of FedSAR aware that I was available. She benched me because they were only using FedSAR dogs.

    It’s a shame the way politics gets in the way of the lives we are suppose to be saving. It leads otherwise unimportant people scrambling to make themselves important.